The Challenge
Business Problem
New hire onboarding involves 15+ manual steps across HR, IT, facilities, and the hiring manager. Missed steps lead to Day 1 without a laptop, no system access, or no desk.
The Approach
Solution Overview
Connect BambooHR, Slack, Google Calendar, and Jira MCP Servers to automate every onboarding step from offer acceptance through the first week.
Step-by-Step
Implementation Steps
1
Trigger on Offer Acceptance
When a new hire accepts in BambooHR, automatically kick off the onboarding workflow.
2
Create IT Provisioning Tasks
Auto-create Jira tickets for laptop setup, account creation, and system access.
async function onboardNewHire(employee) {
const tasks = [
{ summary: `Laptop setup for ${employee.name}`, assignee: 'it-team', dueDate: employee.startDate - 3 },
{ summary: `Create accounts for ${employee.name}`, assignee: 'it-team', dueDate: employee.startDate - 2 },
{ summary: `Desk/badge for ${employee.name}`, assignee: 'facilities', dueDate: employee.startDate - 1 }
];
for (const task of tasks) {
await jira.createIssue({ project: 'ONBOARD', issueType: 'Task', ...task });
}
}3
Schedule Orientation Meetings
Book onboarding meetings with HR, the team, and key stakeholders on the new hire's calendar.
4
Welcome Communication
Send a welcome message in Slack with first-week agenda, team introductions, and key resources.
Code
Code Examples
typescript
Onboarding Orchestrator
async function runOnboarding(employee) {
await createITTasks(employee);
await scheduleOrientation(employee);
await slack.sendMessage({ channel: employee.team_channel, text: `Welcome ${employee.name}! Starting ${employee.startDate}` });
await bamboohr.updateEmployee({ id: employee.id, onboarding_status: 'in_progress' });
}Overview
ComplexityMedium
Estimated Time~12 hours
Tools Used
BambooHR MCP ServerJira MCP ServerSlack MCP ServerGoogle Calendar MCP Server
Industry
All IndustriesTechnologyHR
ROI Metrics
Time Saved8 hours per new hire
Cost Reduction100% onboarding task completion
Efficiency GainZero missed onboarding steps